FAQ

REGISTRATION

Who attends?

The AIDF Disaster Relief & Development Summit is specifically designed for senior representatives and experts from governments, NGOs, UN agencies, investors, research institutes and the private sector engaged in disaster relief and response. In order to keep the networking opportunities at the highest level, we limit registrations to those interested in discussing and developing disaster relief management and related issues.

How to register

Only registered participants, approved by AIDF, will be allowed to attend the Summit.

You can register you interest here according to your professional category and the relevant ticket type: Day 1 only, Day 2 only, or Both Days.

How to pay

Payments can be made through PayPal and by Credit Card/Debit Card, via the secure registration page. On request, organisers of the Summit can issue a proforma invoice for the ticket amount. Payment must be received and cleared before access to the Summit is granted. If you have any questions about payment options please email Tim Swinfen-Green on tsgreen@aidforum.org

Travel and accommodation

Please note that the registration fee does not cover travel and accommodation. AIDF cannot offer financial support for arrangements relating to travel, accommodation, visas etc., and these must be covered by you or your organisation.

For more information on getting to the venue, and partner hotels, please refer to the Venue & Accommodation page. 

Is there a maximum number of delegates per organisation?

In order to ensure maximum networking opportunities and a well-balanced audience, we can only accept a maximum of 3 delegates per organisation. For large global organisations (such as IFRC) this relates to 3 delegates per regional office. 

Can I get a visa support letter?

Visa support letters will be issued only to pre-registered and approved attendees. It is the delegate's sole responsibility to investigate the visa requirements for the USA and to apply for an appropriate visa, if necessary.

Full information regarding visa requirements is available at http://travel.state.gov/content/visas/english.html.

If you require a visa support letter, please contact Tim Swinfen-Green at tsgreen@aidforum.org.

Booking Terms & Conditions

Cancellation Policy:

Cancellation by delegate (you):
Should you be unable to attend the Summit, you may nominate a substitute to attend in your place. You must inform us of your substitution up to 3 working days before the event. Requests made after this date will not be accepted.

If you do not wish to nominate a substitute attendee, you must cancel your registration in writing (by email, fax, or post) before the event. Cancellations made up to 30 days prior to the event will receive a refund less a 20% handling fee. Cancellations made after this time will not be eligible for a refund.

Cancellation requested will be confirmed in writing by AIDF. We cannot accept cancellations orally. If you do not receive a reply to your cancellation request please contact us immediately on +44 (0)20 7871 0188.

Cancellation by organiser (AIDF):
If we are obliged to cancel a conference for whatever reason then we will offer you a full refund of all delegate fees already paid. If we are obliged to postpone a conference we will offer you the opportunity to rebook for the new conference date at the same rate or to cancel with no penalty. We are not liable for any travel or accommodation expenses incurred by you or your company if a conference is cancelled or postponed. Your travel insurance may cover cancellation costs.

Data Protection: 
By registering for this event you will be automatically signed up for our newsletter, which you can unsubscribe from at any time. The information you provide will be safeguarded by the Henley Media Group, whose subsidiaries may use it to keep you informed of relevant products and services

Filming and Photography:
All unauthorised photography and the recording of transmitting of audio or visual material, data or information are expressly prohibited. By attending the Summit delegates consent to the filming, sound recording, and photography of the summit by AIDF and/or their partners. Delegates also consent to  the use by AIDF and its partners to any such recording or photography anywhere in the world for promotional, marketing and other purposes.

Who should I contact if I have additional questions about registration?

Please contact Tim Swinfen-Green, Event and Communications Manager, on email at tsgreen@aidforum.org


ONSITE ORGANISATION

Venue

The AIDF Disaster Relief & Development Summit will be held at the Ronald Regan Building and International Trade Center, 1300 Pennsylvania Ave, NW, Washington, DC 20004, USA. The building is also home to USAID and other US institutions placing you in the centre of decision making and networking. Being in the heart of Washington, DC, you’ll be within walking distance of many of sightseeing hotspot and the city’s finest hotels and other prominent businesses, historical sites and cultural organizations.

Parking

Public parking is available in the building underground parking lot with entrances at 13 ½ Street off Pennsylvania Avenue and two entrances on 14th Street. Garage hours are 5:00 AM until 2:00 AM.

Guests should allow extra time as all guests and vehicles are screened upon entry. There is no overnight parking available. The clearance for public access is 7 feet.

Transport

Washington Metropolitan Area Transit Authority (WMATA) operates an extensive network of buses and subway trains throughout the District of Columbia and neighboring suburbs. Bus and subway fares are based on the time of day and how far you travel. For more information concerning routing and schedules, call (202) 637-7000. The Federal Triangle Metro Station (orange/blue lines) is located on-site, and is connected to the building by covered passageway. The Metro Center Metro Station (red line) is located just two blocks north on 13th Street.

Partner Hotels

A list of partner hotels with discounted prices for participants will be available soon. Please check our website for regular updates.


SPEAKING & EXHIBITING

Speaking Opportunities

For speaking opportunities or to recommend a speaker please contact Pedro Costa, Conference Producer, at pcosta@aidforum.com

Exhibiting Opportunities

For exhibiting opportunities around the Summit please contact Raluca Istratescu at ralucai@aidforum.org

Media Partnerships

For media partner enquiries please contact Alina O’Keeffe at aokeeffe@aidforum.org


HISTORY AND BACKGROUND of AIDF

AIDF background

With a history spanning over a decade of delivering of successful summits and exhibitions in Geneva, Nairobi, Washington DC, Kuala Lumpur and Bangkok, the Aid & International Development Forum (AIDF) is the world leading forum uniting policymakers, NGOs, UN agencies, research institutes, intergovernmental and private organisations to meet, share knowledge and experiences on Disaster Resilience & Relief, Food Security and Water Security. The AIDF events highlight a need for ongoing networking, targeted dialogue and an exploration of strategic alliances on a more intimate level and are organised to attract the world’s attention through forming an exclusive platform of global expertise and cross-sector engagement. AIDF events are for individuals aspiring to make a difference by joining and influencing the debate and ensuring sustainability and poverty alleviation goals will be met.

What makes the AIDF Disaster Relief Summit special?

The Aid & International Development Forum’s 9th annual Disaster Relief & DevelopmentSummit is an unique gathering for international humanitarian experts at relief agencies, NGOs and charity associations, UN and government agencies, development banks and donors and innovative technology and service providers. It was notable at previous AIDF events that the conference sessions were the most attractive and best attended element of the event. Therefore AIDF is distilling the popular event into a conference format to better facilitate debate and networking. Following extensive research we are putting more emphasis on content and concentrating the themes of the event so that there are three distinct focus streams: Logistics & Field Operations, ICT and Water Security.

In particular, the AIDF Disaster Relief & Development Summit will feature:

» Specific focus on very topical issues around logistics/ operations, technology innovations and best practice applications and emergency water supply
» Practice-led in agenda on top strategic challenges with end-user case studies and concrete results that have had substantial impacts at all levels – provided by high profile exclusive speaker panel
» Networking opportunities:
    - interactive debates 
    - roundtable discussions for specific problems/ solutions will bring together end-users and service providers to discuss their challenges and experiences 
    - technology showcase area (experiential zone)
    - shoppers’ table to discuss technologies and software off the record with other users
» Entertaining event, no long talks, straight to the point presentations and provoking debates. Our team of experts works with speakers in advance to help craft compelling presentations.